How to Connect a Printer to Wi-Fi: The Complete Guide for 2025

🖨️ Practical Step-by-Step Guide to Connecting a Wi-Fi Printer to Windows

Nowadays, the need for a printer is increasing in every office and home. A Wi-Fi printer helps you print easily without the hassle of wires. However, many users may not know about it. This guide will teach you how to connect a printer practically.

✅ Step 1: Manual to Connect Your Printer to Wi-Fi

🅰️ Method 1: Use the Printer's Touchscreen. (Wi-Fi Setup Wizard)

👉 This method only applies if your printer has a display (touchscreen).

Steps:

1. Turn on the printer.

2. Go to the menu or settings on the screen.

3. Then click on Network Setup or Wireless Settings.

4. Select Wi-Fi Setup Wizard.

5. Your Wi-Fi network (SSID) will appear; select it.

6. Enter the Wi-Fi password when asked for your Wi-Fi password.

7. Wait for a moment after “Connecting...” appears.

8. Your printer has successfully connected to Wi-Fi after “Connected” appears on the display.

9. 

📝 Tips:

• Please re-enter if the password is incorrect.

• The printer is connected if it shows the network icon.

🅱️ Method 2: Use the WPS Button. (Quick way to connect to the router)

👉 This method can only be applied if the printer and the router support WPS.

Steps:

1. Open the wireless settings on the printer.

2. Then select the WPS Push Button Setup option.

3. The printer may ask you to press the WPS button on the router.

4. Now, press and hold the WPS button located on your Wi-Fi router.

5. Connecting... appears, and the connection is established.

✅ Step 2: How to Add a Wi-Fi Printer in Windows

Steps:

1. Press Windows + I to open Settings.

2. Go to Bluetooth & devices.

3. Click on Printers & Scanners.

4. Click on the option that says Add a printer or scanner.

5. Windows will start searching for your Wi-Fi printer.

6. Once your printer is found, click on Add device.

📝 If the printer is not listed:
👉 Click on "The printer that I want isn’t listed" at the bottom of the screen.
👉 Then use the manual method (Step 4).

✅ Step 3: How to Print a Test Page

Steps:

1. Again, go to Settings > Bluetooth & devices > Printers & scanners.

2. Click on your printer.

3. Then go to Printer Properties.

4. Now, click on Print a test page.

🖨️ Now, a test page should be printed from your printer.

❌ Step 4: How to Add a Printer Manually by IP Address if You Have a Problem.

Problem:
Windows did not find or detect the printer.

Solution:
👉 Add it manually by IP address.

Steps:

1. Navigate to the Control Panel or Settings, then click on either Devices and Printers or Printers and Scanners.

2. Click on "Add a printer."

3. Then click on "The printer that I want isn't listed."

4. If you want to add a printer using a TCP/IP address or hostname, choose it and click on it.

5. Enter the IP address of your printer (e.g., 192.168.1.75).

6. Click Next and follow the instructions.

7. Once the driver is installed, click Finish.

📝 Look in the printer's Settings > Network Configuration to find the IP.

🌐 Step 5: Share the Printer (for everyone on the network)

Steps:

1. Go to Control Panel > Devices and Printers.

2. Right-click on the printer you connected to.

3. Open Printer Properties.

4. Go to the Sharing Tab.

5. Check the option called Share this printer.

6. Then give a name (e.g., Office Printer) and click Apply.

7. Now, other computers on your network can use this printer.